Your responsibilities 

Supporting the Principal Administrator and Facilities Officer, you will be responsible for carrying out day-to-day office support duties and other facilities support functions that include a range of different tasks including the following:

• Carry out minor maintenance and new works associated with office fixtures, fittings and equipment;
• Carry out office and meeting room re-configurations, moving and assembling furniture (such as desks, tables, chairs etc.) and re-arranging layouts;
• Assist the Principal Administrator and Facilities Officer, and in their absence ensure continuity of services on-site;
• Assist in ensuring compliance with ECMWF Health and Safety Policy as well as with local and German requirements, e.g. address any safety hazards;
• Support facilities management activities regarding  space planning, procurement of office furniture and equipment;
• Prepare shipments and arrange courier services and handle the receipt of goods and internal delivery;
• Perform registry duties such as liaising with the internal courier service, handling incoming and outgoing mail;
• Provide ad-hoc support for non-German speakers in matters relating to the premises, equipment and similar issues;
• Liaise with internal and external contractors and other workers from German Ministries or ECMWF suppliers;
• Assist with the planning and organising of conferences and other events and assist participants and visitors;
• Provide occasional assistance to ECMWF site technicians and liaise with site facilities management  team, security personnel and catering provider for the coordination of meetings and events.

About ECMWF

The European Centre for Medium-Range Weather Forecasts (ECMWF) is a world-leader in weather and environmental forecasting. As an international organisation we serve our members and the wider community with global weather predictions and data that is critical for understanding and solving the climate crisis. We function as a 24/7 research and operational centre with a focus on medium and long-range predictions, holding one of the largest meteorological data archives in the world. The success of our activities builds on the talent of our scientists and experts, strong partnerships with 35 Member and Co-operating States and the international community, some of the most powerful supercomputers in the world, and the use of innovative technologies and machine learning across our operations. 

ECMWF has also developed a strong partnership with the European Union and has been entrusted with the implementation and operation of the Destination Earth Initiative and the Climate Change and Atmosphere Monitoring Services of the Copernicus Programme. Other areas of work include High Performance Computing and the development of digital tools that enable ECMWF to extend provision of data and products covering weather, climate, air quality, fire and flood prediction and monitoring. 

ECMWF is a multi-site organisation, with a main office in Reading, UK, a data centre/ supercomputer in Bologna, Italy, and a large presence in Bonn, Germany. We appreciate the need for flexibility in the way our staff work and have provisions enabling staff to partially telework, i.e. work from home up to 10 days/month. In this role, however, the majority of the tasks will require onsite presence. While some telework may be possible, this may be very limited subject to the day-to-day requirements of the office.

See www.ecmwf.int/ for more info about what we do. 

What we are looking for

• Good interpersonal and communication skills
• Dedication and enthusiasm to work as an active member of a small team
• Adaptability and flexibility, with a practical approach to meet changing requirements
• Commitment to adhere to health and safety guidelines
• Ability and motivation to tackle challenges and resolve problems
• Readiness to support colleagues, clients and others in a constructive manner
• Ability to perform physical tasks such as moving, unpacking and assembling heavy office furniture or handling deliveries

Education

• A secondary level of education 

Experience, Knowledge and Skills 

• Experience in a similar function
• Experience in carrying out office support and building maintenance is essential 
• Experience in using small hand tools is essential
• An accredited building maintenance qualification would be desirable  
• An accredited workplace Health and Safety awareness qualification would be desirable       
• Good working knowledge in English, the official working language, is required
• Fluency, in German (in particular spoken German) is an essential requirement for this role

Other Information 

Grade remuneration: The successful candidate will be recruited at the C5 grade, according to the scales of the Co-ordinated Organisations. Full details of salary scales and allowances available on the ECMWF website at www.ecmwf.int/en/about/jobs.

Starting date:        As soon as possible

Candidates are expected to reside at or to relocate to the duty station. Successful applicants and members of their family forming part of their households will be exempt from immigration restrictions.

Interviews will conducted by videoconference (MS Teams). If you require any special accommodations in order to participate fully in our recruitment process, please contact us.